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What is included

It pays off on volume. For a dozen documents a month, manual entry is cheaper than any automation.

Discuss the scope

Recognition

Scans and photographs, including skewed ones and those of less than ideal quality.

Classification

Identifying the document type: invoice, delivery note, certificate, contract.

Extracting details

Number, date, amounts, counterparty and line items. Configured for your forms.

Reconciliation

Matching against the accounting system: does the counterparty exist, does the order amount agree.

Human review

A confirmation screen showing the document and the extracted data side by side.

Upload into accounting

Creating documents in the system once confirmed.

How the work runs

A pilot on one document type takes four to six weeks, including tuning on your own forms.

01

Volume assessment

How many documents, of which types, and how much time entry takes today.

02

Collecting samples

Real documents in all their variety, including poor scans.

03

Tuning and pilot

Training on your forms and measuring accuracy on a control sample.

04

Rollout

Connecting to the live flow, training the operators and monitoring for the first month.

There is no such thing as one hundred percent accuracy, and you cannot plan for it. A realistic target is 85 to 95 percent of fields extracted correctly, with a person correcting the rest. The saving is still substantial, but the review step must stay rather than being dropped because the system is clever.

Frequently asked questions

Roughly from a hundred a month of one type. Below that, setup and support cost more than manual entry. The calculation should be based on operator time, not on the number of sheets.

With skew and low resolution, usually yes. With creased photographs in bad light, less well. The quality of incoming documents directly affects accuracy, so sometimes it is easier to agree electronic documents with your suppliers.

Much simpler, and that is the first thing we suggest. Recognition is a solution for the flow from counterparties who will not move to electronic exchange. For everyone else it is better to set up the exchange than to automate parsing paper.

Other services in this area

The whole area
Service Data and reference data management Unified reference data and rules for maintaining it Service Enterprise data warehouse Reporting marts built from several systems

We will automate your document entry

Tell us which documents you handle and how many a month. We will assess whether recognition pays off or moving to electronic exchange is simpler.